Booking a venue for a corporate meet in the middle of a pandemic is not an easy task. You have to consider several factors – floor area, open-air, transportation, and effective social distancing. While these aspects are essential, you should not let them dampen the success of the corporate meet. The event should go on smoothly, and participants should interact freely and safely. To make the event a success, you should rent meeting spaces that offer a great deal of flexibility.
What kind of spaces should I book for MICE events?
MICE venue booking is a very daunting task. It might seem that any large meeting space will suit the practical purpose, but you also need to ensure that the aesthetic is maintained. For events to be successful, it is just as important to take care of the aesthetic factors for logistics. Depending on the nature of the event, you should rent meeting spaces that are appropriate. A single hall setting is more suitable for a corporate meet, whereas you need to book a larger venue with boardrooms and multiple halls for conferences and product launches.
In particular, the pandemic situation has made it more challenging to find safe venues to host events. If you are wondering where to look for MICE venue booking spaces in Singapore, these tips can make your job easier:
- Parking – You have to choose a location with ample space for car parking. Professionals at any corporate meet generally arrive in their private cars, so you must ensure that finding a parking space is not a hassle for them.
- COVID-19 precautions – The venue must arrange top-notch safety and preventive measures. Meetings with participants all over the world can quickly become a COVID hotspot, so you have to ensure that extensive efforts are being taken for everyone’s health. Contactless services, standard health reports, temperature screenings, and staggered meeting timings are some basics that should be covered.
- Regular cleaning – Sanitisation and disinfection cannot be compromised on. The in-charges at the venue should be aware of the gravity of the situation and arrange regular sanitisation of the premises, including the provision of air filters and cleaning with modern antimicrobial products.
- Capacity – It is better to book venues with extra spaces (including outdoor space) to prevent overcrowding. For mandatory social distancing to be possible, the hall capacity should ideally be more than the number of individuals invited to the event.
- Amenities – MICE events can be very stressful to handle. You should contact a venue provider that takes care of all the primary amenities such as chairs, linens, and the necessary technology. Since most events are hybrid, you will require projectors and other devices for remote participants to be present for the meetings.
While choosing the venue provider, these are some services you should inquire about. The success of any event largely depends on the nature of the venue, so you cannot take the choice of a meeting space lightly. To be completely tension-free on the event day, choose a service run by industry experts who can guide you properly.
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Author : Olivia Tan |
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